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Program Associate

The Center for WorkLife Law, housed at the University of California, Hastings College of the Law, is hiring two Program Associates who provide administrative support, ensure smooth running of daily operations, and work closely with directors to support WorkLife Law’s groundbreaking work in pursuit of gender and racial equity.

The Program Associates will support WorkLife Law’s directors in a range of administrative and project tasks, including administrative support, scheduling, and other executive assistance for WorkLife Law’s directors, as well as general office functions. Additional responsibilities will vary based on the Program Associate’s qualifications and WorkLife Law’s needs, but may include website and social media maintenance, event planning, project management, non-profit administration, and/or occasional assistance with research and writing. This is a one-year appointment, with the possibility of renewal.

RESPONSIBILITIES:

The Center for WorkLife Law employs two Program Associates to perform the duties below. Responsibilities are assigned to a Program Associate based on qualifications and interest, as well as WorkLife Law’s needs.

  • Support – Support WorkLife Law’s directors: Handle scheduling, arrange travel details, run errands, and perform other executive assistant functions.
  • Office work – answer phones, greet office visitors, take notes, participate in staff meetings, make photocopies, scan documents, organize files, maintain office contact lists, communicate with IT and maintenance, send emails, handle mail, order and organize supplies, and conduct related administrative/clerical tasks to ensure office running smoothly.
  • Websites and social media – Maintain, edit, and update WorkLife Law’s website, manage WorkLife Law’s and Director’s Twitter and LinkedIn accounts.
  • Events – Help with planning, coordination, and support for various WorkLife Law events and external presentations; assist with scheduling and travel; communicate with participants and stakeholders; assist with outreach and communications promoting event; prepare and edit slides and presentation materials; coordinate event logistics like catering, room reservations, etc.; and assist with post-event follow-up.
  • Project management – Under supervision of directors, act as primary point of contact for research projects, which may include managing deadlines, communicating tasks and priorities effectively, editing final products (articles, reports, PowerPoints, etc.), and managing distribution strategies.
  • Nonprofit administration – Work with Center’s directors to manage WorkLife Law’s fiscal activities (e.g., preparing and processing invoices, expense reimbursement requests; consultant contracts, etc.); write and manage grants; engage in communications with board members; and assist with matters related to HR and budget.
  • Research and writing – Assist senior staff with research and writing (including fact checking and proofreading articles), online presence, and social science field work.

REQUIREMENTS:

Education and Experience

  • Bachelor’s degree with strong academic record; degree in gender studies, public policy, political science, labor studies, or a closely related field is a plus;
  • Proven track record of high performance within an office environment or other work environment;
  • Minimum of one year of work experience preferred;
  • Interest in gender equity issues and/or workers’ rights preferred.

Knowledge, Skills & Abilities

  • Impeccable attention to detail required;
  • Strong strategic sense required;
  • Keen sense of judgment and tact required;
  • Willingness and desire to support the work of others;
  • Ability to perform with accuracy in a deadline-driven environment;
  • Ability to credibly, clearly, professionally, and reliably communicate with colleagues and individuals outside of the organization;
  • Ability to manage multiple assignments from different supervisors at once and prioritize work appropriately;
  • Excellence in research and writing and the ability to research and write quickly, preferred;
  • Familiarity with Microsoft Office (including Word, PowerPoint, and Excel), WordPress, Twitter, LinkedIn, and ability to pick up other software and applications quickly;
  • Ability to think ahead and anticipate problems, and to problem solve when issues arise;
  • Flexible, can-do attitude, and willingness to wear multiple hats;
  • A commitment to WLL’s values.

BENEFITS

  • Comprehensive medical, dental and vision insurance coverage
  • Life Insurance
  • University of California Retirement Plan (defined benefit)
  • Disability Insurance
  • Legal Insurance
  • Generous vacation and sick leave
  • Thirteen paid holidays per year
  • Pre-tax Retirement Savings Programs
  • Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses

THE HIRING PROCESS

To apply, please send your resume and cover letter to Anna Garfink at garfinkanna@uchastings.edu.  Your cover letter should explain why you would like to work for the Center for WorkLife Law, and highlight relevant experience you have, particularly including any related to nonprofit development, gender or racial equity, executive/administrative support, and/or finance and budget operations.

Please Note: **This position has been designated as “sensitive” and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. A skills assessment will be conducted to determine if the minimum requirements are met.  Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. The position is open until filled.

UC Hastings College of the Law is an Equal Opportunity Employer

Internship Opportunities

Summer Undergraduate Intern

The Center for WorkLife Law, housed at the University of California, Hastings College of the Law, is seeking an undergraduate summer intern. The Center is a leading national nonprofit and research organization devoted to advancing gender and racial equity in the workplace and in higher education.

WorkLife Law’s current initiatives include legal advocacy to promote the rights of pregnant and breastfeeding workers; leadership training programs for advancing women leaders; research, tools, and training partnerships to interrupt bias and increase opportunities in business, law, STEM, construction trades, architecture, and other industries; The Pregnant Scholar initiative on pregnancy and parenting in higher education; research on how gender bias differs by race; and a path-breaking study on fair work schedules for hourly retail workers.

THE ROLE

WorkLife is seeking a summer intern to support our mission through a broad range of administrative, communications, and program tasks.  Responsibilities will include website maintenance, event planning, cataloging materials, and/or occasional assistance with research and writing. While specific projects will vary based on intern’s qualifications and WorkLife Law’s needs, activities are likely to include:

  • Organizational/library work –scan documents, organize files, and conduct related administrative/clerical tasks to ensure the organization of the office’s small library.
  • Websites and online resources– Edit and update the front- and back-end content of WorkLife Law’s websites and online materials to ensure they are search engine optimized and accessible.
  • Events – Help with planning, coordination, and support for WorkLife Law events including the Leadership Academy for Women and a policy summit for breastfeeding advocates.
  • Research and writing – Fact check and/or proofread publications, conduct research on institutions’ family-responsive policies and practices and other non-legal research as needed.

The WorkLife Law undergraduate intern will work alongside the Center’s summer law fellows, actively participate in weekly staff calls, and have the opportunity to attend the Center’s annual training for women leaders in the legal profession.

REQUIREMENTS

EDUCATION AND EXPERIENCE

  • Current undergraduate student or recent graduate.
  • Preference for student studying or interested in gender studies, public policy, political science, labor studies, psychology or other social sciences;
  • Experience within an office environment or other work environment preferred;
  • Experience and ease working with Word Press websites and Microsoft Office applications preferred;
  • Interest in gender equity issues and/or workers’ rights preferred.

SKILLS & ABILITIES       

  • Impeccable attention to detail required;
  • Keen sense of judgment and tact required;
  • Willingness and desire to support the work of others;
  • Ability to think ahead and anticipate problems, and to problem solve when issues arise;
  • A commitment to WLL’s values.

THE HIRING PROCESS

To apply, please send your resume and cover letter to Jessica Lee at leejessica@uchastings.edu. Your cover letter should explain why you would like to work for the Center for WorkLife Law and highlight relevant experience you have. Note: Interviews will begin on March 15, but applications will be accepted until the position is filled.

This is a paid summer appointment. The position may be part-time or full-time.

Volunteer Opportunities

If you are interested in volunteer opportunities please email thecenter@worklifelaw.org to inquire. Be sure to include a copy of your resume.

 

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